Rotating annual calendar of events
May 2023
May 10 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
May 13 – JOTT ’26 Jamboree on the Trail, Camp Samac, $5, 9-4 Register now.
May 27 – Tree Planting & OSS Day (Offer or Service), planting trees and preparing the camp for the upcoming season.
May 27 – White Pine Log Jam (8:30am to 4pm) (Colony) – Solina Community Centre, Clarington
June 2023
Jun 14 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
June 19 – Camp Samac Pool Open (public swim afternoons and evening to Labour Day)
Jun 16-17 – Badge Trading Day at Camp Samac, For those that would like to swap badges, Friday 4-9, Saturday 9-2, we will be hosting the event at the Old Scout Shop, parking entrance 1711 Simcoe St N, Oshawa. This is a great time to reconnect and visit our museum. Link to bookings for Cabins or Camping.
July 2023
Jul 3 – Sep 1 – Samac Summer Camp open (weekdays)
Jul 8 – Intro to Paddling for Volunteers, Lake Samac, limited to 8 participants, $25 each open to Scouters and Rovers
Jul 12 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
August 2023
Aug 1- Sep 3 – Summer Camp continues.
Aug 4-7 – Join In Jamboree, long weekend summer camp.
Aug 9 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Aug 10 – 7:30 PM – Camp Samac Property Committee meeting
September 2023
Sep 13 – Program Committee meeting (ZOOM) 7:30.Contact: Debby Corneal at debby.whitbyarea@gmail.com
Sep 16 – Huck, Duck, Hunt Activity Day for all ages, at Camp Samac More info to come
October 2023
Oct 11 – Program Committee meeting (ZOOM) 7:30.Contact: Debby Corneal at debby.whitbyarea@gmail.com
Oct 14 – JOTA/JOTI HAM Station and Internet Café – Jamboree on the Air & Jamboree on the Internet. Join us at Conlin House for an opportunity to connect with scouts from around the world.
Oct 20-22 – OSS Weekend (Offer or Service), preparing the camp for the upcoming season.
November 2023
Nov 1 – Camp Samac Property Committee meeting 7:30 PM
Nov 3-5 – ZOO MOOT Rover/Venturer Camp – Camp Samac
Nov 6, 7, 8, 9 – Remembrance Trail Guided Walks, 6:30-8:30
Nov 8 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
December 2023
Dec 6 – Camp Samac Property Committee meeting 7:30 PM
Dec 4, 5, 6, 7 – Light Up the Forest Night Hike, (Scouting Only) Camp Samac Program Cabin, 6:00-9:00 pm
Dec 8, 9 – Light Up the Forest Night Hike, (Public Days) Camp Samac Program Cabin, 6:00-9:00 pm
Dec 13 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
January 2024
Jan 7 – Camp Property Committee meeting, 6:30 pm, Council Hall (Zoom link available).
Jan 10 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Jan 20 – Winter RALLY 2023, Council Hall and Rec Field A&B, 9-6 More info to come
February 2024
Feb 8 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Feb 19 – Family Day Activity Day – open to families of Scouting. Tobogganing, trail hikes, snowshoeing, offers of service, Hot Dogs
Feb 22 – Spirit Walk for Founder’s Day, full interpretation of the story of our founder Lord Baden Powell. 6:30-8:30 Details soon.
March 2024
Mar 7 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Mar 30 – Easer Egg Hunt
April 2024
Apr 11 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Apr 21 – Earth Day Activities – open to families of Scouting
Apr 28 – North Star Bridging Event, special programming for Beavers Scouts moving up to Cub Scouts.
2023 Event Planning for multi-groups
Below is a summary of the event application process that can be shared with all event organizers. We’ve also included the updated documents for submission.
Part 1: Initial Application
Description: Initial application submission to Event Application Part 1 (smartsheet.com) The application will go through a risk calculation and will be assigned a risk category (Red/Amber/Green). The risk level of an event only affects who will be providing the approval, support, and oversight of the event. The overall process remains the same as before.
- Red / Amber events will be approved and supported by the Event Support Team, or in the case of Red events approval will come from the NK3 or the National Events Commissioner should the NK3 choose to delegate.
- Green events will be approved and supported by the Council CK3
- Depending on the event, some of the lower risk Amber events may be delegated to the Council by the event team for approval / support
- The Council will be informed and consulted for all Amber/Red events to ensure proper feedback is collected by the event team before an event is approved and allowed to move forward.
Action: Submit application to Event Application Part 1 (smartsheet.com) and wait for approval from Event Support Team / NK3 or CK3 (depending on risk level)
Part 2: High Level Planning -Budget and High-Level Safety
Description: This step includes the budget and a high-level safety plan.
Action: SubmitEvent Application Part 2.pdf and Event Finance Workbook and wait for approval from Event Support Team/CK3 (depending on risk level)
Part 3: Detailed Emergency Response Plan
Description: This step includes the completion of a detailed Emergency Response Plan (ERP)
Action: Submit Event Application Part 3.pdf and review with Event Support Team/CK3 (depending on risk level)
Part 4: Review
Description: This is the review portion of the process and completed post event.
Action: Submit Application Part 4.pdf
You Want to Run Event, What Now?
If this is an Overnight Council Event, Jamboree, Day event such as a Beaveree or Cuborama
APPLY NOWIf this is a ScoutCon, Outcon, Workshops, Scouter Development Day, Basic Outdoor Skills Day
APPLY NOWLearn more about the new process April 5, 2023
Together with our neighbouring Councils and Event Support Team we will be hosting an event planning information session on April 5, 2023. Here you can get information and ask questions to the Event Support Team. Please find the zoom link below to register: https://us06web.zoom.us/meeting/register/tZIvcemuqjMtHdGqax0wTj6a09IrhEYJf5-O