Rotating annual calendar of events

January 2023

Jan 8 – Camp Property Committee meeting, 6:30 pm, Council Hall (Zoom link available).
Jan 11 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Jan 18 – Event Planning Information Session (online) Together with our neighbouring Councils and Event Support Team we will be hosting an event planning information session on January 18, 2023. Here you can get information and ask questions to the Event Support Team. Please find the zoom link below to register: https://us06web.zoom.us/meeting/register/tZIvcemuqjMtHdGqax0wTj6a09IrhEYJf5-O
Jan 21 – Winter RALLY 2023, Council Hall and Rec Field A&B, 9-6

February 2023

Feb 1 – Camp Property Committee meeting, 7:00pm – Council Hall (Zoom link also available)
Feb 4 – Samac Program Volunteer Orientation at Camp Samac Council Hall, 10am to 1pm Contact Debby debby.whitbyarea@gmail.com or call 905-926-1481
Feb 5 – Samac Program Volunteer Orientation at Camp Samac Council Hall, 1pm-4pm, Contact Debby debby.whitbyarea@gmail.com or call 905-926-1481
Feb 9 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Feb 11-12 –  Standard First Aid, 9-5 both days, $145 + HST for adult scouters & $125 + HST for youth ages 12-17, Address: Camp Samac, Council Hall Annex, 275 Conlin Rd E, Oshawa, Register by emailing rachel@emcat.ca, Min 6 students required for course to run.
Feb 20 – Family Day Activity Day – open to families of Scouting. Tobogganing, trail hikes, snowshoeing, offers of service, Hot Dogs
Feb 22 – Spirit Walk for Founder’s Day, full interpretation of the story of our founder Lord Baden Powell. 6:30-8:30 Details soon.

March 2023

Mar 8 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Mar 24-26 – OSS Weekend (Offer or Service), preparing the camp for the upcoming season.

April 2023

Apr 8 – Easer Egg Hunt,
Apr 12 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Apr 22 – Earth Day Activities – open to families of Scouting
Apr 29 – North Star Bridging Event, special programming for Beavers Scouts moving up to Cub Scouts.

May 2023

May 10 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
May 13 – JOTT ’26 Jamboree on the Trail, Camp Samac, $5, 9-4
May 26-28 – OSS Weekend (Offer or Service), preparing the camp for the upcoming season.
May 27 – White Pine Beaveree  (8:30am to 4pm) (Colony) – Camp Samac

June 2023

Jun 14 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
June 19 – Camp Samac Pool Open (public swim afternoons and evening to Labour Day)
Jun 24 – Badge Trading Day, For those that would like to swap badges, June 23/24 we will be hosting the event at the Old Scout Shop.  This is a great time to reconnect and visit our museum. 

July 2023

July 3 – Sep 1 – Samac Summer Camp open (weekdays)
Jul ? – Intro to Paddling for Volunteers, Lake Samac, details to be determined
Jul 12 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com

August 2023

Aug 1- Sep 3 – Summer Camp continues.
Aug 9 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com
Aug 10 – 7:30 PM – Camp Samac Property Committee meeting

September 2023

Sep 13 – Program Committee meeting (ZOOM) 7:30.Contact: Debby Corneal at debby.whitbyarea@gmail.com
Sep 16 – Huck, Duck, Hunt Activity Day for all ages, at Camp Samac Flyer
Sep 24 – Doors Open Oshawa – tours of the Camp Samac, 1711 Simcoe St N, Oshawa 10am-4pm

October 2023

Oct 11 – Program Committee meeting (ZOOM) 7:30.Contact: Debby Corneal at debby.whitbyarea@gmail.com
Oct 20-22 – OSS Weekend (Offer or Service), preparing the camp for the upcoming season.
Oct 14 – JOTA/JOTI HAM Station and Internet Café – Jamboree on the Air & Jamboree on the Internet. Join us at Conlin House for an opportunity to connect with scouts from around the world.

November 2023

Nov 1 – Camp Samac Property Committee meeting 7:30 PM
Nov 3-5 – ZOO MOOT Rover/Venturer Camp – Camp Samac
Nov 6, 7, 8, 9 – Remembrance Trail Guided Walks, 6:30-8:30
Nov 8 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com

December 2023

Dec 6 – Camp Samac Property Committee meeting 7:30 PM
Dec 4, 5, 6, 7 – Light Up the Forest Night Hike, (Scouting Only) Camp Samac Program Cabin, 6:00-9:00 pm
Dec 8, 9 – Light Up the Forest Night Hike, (Public Days) Camp Samac Program Cabin, 6:00-9:00 pm
Dec 13 – Program Committee meeting (ZOOM) 7:30. Contact: Debby Corneal at debby.whitbyarea@gmail.com

2023 Event Planning for multi-groups

Below is a summary of the event application process that can be shared with all event organizers. We’ve also included the updated documents for submission.

Part 1: Initial Application

Description: Initial application submission to Event Application Part 1 (smartsheet.com) The application will go through a risk calculation and will be assigned a risk category (Red/Amber/Green). The risk level of an event only affects who will be providing the approval, support, and oversight of the event. The overall process remains the same as before.

  • Red / Amber events will be approved and supported by the Event Support Team, or in the case of Red events approval will come from the NK3 or the National Events Commissioner should the NK3 choose to delegate. 
  • Green events will be approved and supported by the Council CK3
  • Depending on the event, some of the lower risk Amber events may be delegated to the Council by the event team for approval / support
  • The Council will be informed and consulted for all Amber/Red events to ensure proper feedback is collected by the event team before an event is approved and allowed to move forward.

Action: Submit application to Event Application Part 1 (smartsheet.com) and wait for approval from Event Support Team / NK3 or CK3 (depending on risk level)

Part 2: High Level Planning -Budget and High-Level Safety 

Description: This step includes the budget and a high-level safety plan. 

Action: SubmitEvent Application Part 2.pdf and Event Finance Workbook and wait for approval from Event Support Team/CK3 (depending on risk level)

Part 3: Detailed Emergency Response Plan

Description: This step includes the completion of a detailed Emergency Response Plan (ERP)

Action: Submit Event Application Part 3.pdf and review with Event Support Team/CK3 (depending on risk level)

Part 4: Review

Description: This is the review portion of the process and completed post event.

Action: Submit Application Part 4.pdf

You Want to Run Event, What Now?


If this is an Overnight Council Event, Jamboree, Day event such as a Beaveree or Cuborama
APPLY NOW

If this is a ScoutCon, Outcon, Workshops, Scouter Development Day, Basic Outdoor Skills Day
APPLY NOW

Learn more about the new process Jan 18, 2023

Together with our neighbouring Councils and Event Support Team we will be hosting an event planning information session on January 18, 2023. Here you can get information and ask questions to the Event Support Team. Please find the zoom link below to register: https://us06web.zoom.us/meeting/register/tZIvcemuqjMtHdGqax0wTj6a09IrhEYJf5-O

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